November 6, 2014

Bylaws

 

BYLAWS OF THE WILDLIFE ASSOCIATION AT TRUMAN STATE UNIVERSITY

Organized: Fall 2015

Amended: October 2015

 

ARTICLE I. NAME, AREA, AND AFFILIATION

Section 1. NAME – The name of this organization shall be the Wildlife Association at Truman (hereinafter referred to as Wildlife Association).

Section 2. AREA – The Wildlife Association shall have as its area of organization the campus and environs of Truman State University.

Section 3. CRITERIA FOR AFFILIATION – The Wildlife Association shall maintain appropriate affiliation with the campus or student government organizations required by Truman State University regulations.

 

ARTICLE II. GOALS AND OBJECTIVES

Section 1. GOALS – The goals of the Wildlife Association are:

CLAUSE A – Augment the educational opportunities for students in natural resources at Truman State University.

CLAUSE B – Prepare members for careers in wildlife biology, conservation, and management through experience and networking.

CLAUSE C – Encourage professionalism and high standards of scholarship.

CLAUSE D – Foster campus and community awareness of wildlife issues.

Section 2. OBJECTIVES – To aid in the achievement of these goals, the Wildlife Association proposes to:

CLAUSE A – Hold chapter meetings and activities on a regular basis that expand members’ knowledge of wildlife science and natural resources management.

CLAUSE B – Provide opportunities for Wildlife Association members to gain field experience and to develop an understanding of employers’ objectives and needs.

CLAUSE C – Conduct educational programs on wildlife for the campus and surrounding community.

CLAUSE D – Ensure the continuation of the Wildlife Association through the ongoing recruitment of new members.

 

ARTICLE III. MEMBERSHIP

Section 1. FULL MEMBER – Full Membership in the Wildlife Association shall be available to any Voting Member of Wildlife Association who is a registered student at Truman State University. Full members also must attend 75% of the regular meetings, be a member of a committee, meet committee requirements,attend at least three events held by Wildlife Association outside of meetings, and attend at least one fundraiser event.  Only Wildlife Association Full Members may hold elective offices in the Wildlife Association and officially represent the Wildlife Association on business of The Wildlife Association by Executive Board or officer appointment. When necessary, certain privileges will be limited to full members only, and will be decided by the executive board.

Section 2. ASSOCIATE MEMBER – Associate Membership in the Wildlife Association shall be available to any registered student at Truman State University who is not a member of The Wildlife Association, but who has an interest in the goals and objectives of the Wildlife Association.  Associate Members shall be entitled to all rights, privileges and responsibilities of Wildlife Association Full Members, including voting in Wildlife Association elections, except those reserved for Full Members (Article III, Section 1).

Section 3. WILDLIFE ASSOCIATION ADVISOR – At least one faculty member shall serve as Wildlife Association Advisor.

Section 4. DUES – Annual or Semester dues shall be determined at each annual meeting by the executive board.  Dues shall be payable by each member to the Treasurer.  Members who have not paid Wildlife Association dues lose all privileges of Wildlife Association membership.  Members who have not paid dues to The Wildlife Association for the current year shall lose their Full Member status in the Wildlife Association.

Section 4. RESIGNATION – Members may resign at any time by giving notice to the [Secretary OR Secretary-Treasurer], or will be considered to have resigned if annual [semester OR quarter] Wildlife Association dues are not paid in accordance with Article III, Section 6.

Section 9. REINSTATEMENT – Persons who are dropped from the membership roster of the Wildlife Association for non-payment of dues or resignation may have their membership reinstated upon payment of appropriate current dues.

 

ARTICLE IV. ELECTIONS, OFFICERS, AND EXECUTIVE BOARD

Section 1. NOMINATIONS – Members shall nominate candidates from the Wildlife Association Full Membership for each of the elective positions, namely:  President, Vice-President, Secretary, Treasurer OR Secretary-Treasurer, and 7 additional Board Member[s].  The Wildlife Association Representative may be the The Wildlife Association President, a person appointed by the The Wildlife Association President, or a person elected by the The Wildlife Association membership.  

CLAUSE A – Nominees must be Full Members (Article III, Section 1).

CLAUSE B – Nominees must consent to becoming candidates.

CLAUSE C – Nomination slate shall be submitted by the [Secretary OR Secretary- Treasurer] to the membership (Article IV, Section 2).

CLAUSE D – A member shall not be a nominee for more than one elective position at a time and may serve in only one elective position at a time.

CLAUSE E – A member may serve in the same elective position for no more than two consecutive terms of office.

Section 2. BALLOTING – Written and/or electronic ballots shall be received from the members and counted by unbiased and non opposing current Exec Member.  

CLAUSE A – Members in the Wildlife Association arrears shall forfeit their rights to vote during the period of their delinquency.

CLAUSE B – The candidate receiving the largest number of votes on the written ballot shall be declared elected.

CLAUSE D – In the event of a tie, a revote shall decide the election. In the event that a revote is not possible, a coin toss shall decide the election.

Section 3. OFFICERS – Officers of the The Wildlife Association shall consist of a President, Vice-President, [Secretary, and Treasurer OR and Secretary-Treasurer], Outreach Chair, Historian, Research Chair and Webmaster.  Their duties are:

CLAUSE A – PRESIDENT – The President shall preside as chair at all meetings of the membership and Executive Board and shall be responsible for supervising the Executive Board.  In consultation with the Executive Board, the President shall develop agendas for the business portion of all meetings of the membership and Executive Board and shall appoint chairs for all standing and special committees.  The President shall be an ex officio member of all committees.  The President may represent the Wildlife Association or appoint alternate representatives to boards or committees.

CLAUSE B – VICE-PRESIDENT – The Vice-President shall assume the duties of the President in the absence or upon the inability of the President to serve, and shall perform any duties assigned by the President.  [Specific responsibilities may be listed here, such as chairing certain committees.]  In the event the Vice-President cannot serve in the President’s absence, the Executive Board shall appoint a President, pro tempore.

CLAUSE C – SECRETARY [If the positions of Secretary and Treasurer are combined into a Secretary-Treasurer position, then CLAUSES C and D are combined.] – The Secretary shall be responsible for maintaining the files and membership roster of the Wildlife Association, recording and issuing minutes of all meetings of the membership and Executive Board, and producing and issuing newsletters and announcements to the membership [alternatively, a Newsletter Committee may be formed to produce and issue newsletters and announcements].

CLAUSE D – TREASURER – The Treasurer shall be responsible for maintaining the financial records and managing the funds of the Wildlife Association, preparing an annual budget for the Wildlife Association for approval by the Executive Board, and reporting on the financial status of the Wildlife Association at each meeting of the membership and Executive Board.  Duties shall include the receipt and disbursement of funds under the direction of the Executive Board.  

CLAUSE E – OUTREACH CHAIR – The Outreach Chair shall be responsible for events in which The Wildlife Association puts on for Wildlife Association members and nonmembers. The Outreach Chair must be ready to oversee the Outreach Committee and report back to the Executive Board.

CLAUSE F – HISTORIAN – The Historian shall be responsible for documenting the Wildlife Association events and activities and make it available to the public. The Historian shall also be in charge of updating and changing all social media accounts (with the exception of the official website).

CLAUSE G – PUBLIC RELATIONS CHAIR – The PR chair shall be responsible for advertising events and activities held by the Wildlife Association. This chair shall also be prepared to lead a PR committee.

CLAUSE H – RESEARCH CHAIR – The Research Chair shall be responsible for providing opportunities for professional development through experience and networking.

CLAUSE I – WEBMASTER – The Webmaster shall be responsible for maintaining and updating the official website of the Wildlife Association.

Section 6. EXECUTIVE BOARD – The Executive Board shall be made up of the officers (Article IV, Section 3).

Section 7. TERM OF OFFICE – Officers serve for approximately one year, are inducted at the Annual Meeting, assume office immediately thereafter, and, unless re elected, terminate their duties at the conclusion of the following Annual Meeting, or at such time as their successors are elected and installed.

Section 8. VACANCIES – If the office of President is vacated for any reason, the Vice-President shall assume the duties of the President for the balance of the unexpired term of the President.  All other vacancies in any unexpired term of an elective office shall be filled through appointment by the Executive Board.  Appointees shall conform to the criteria for nominees found in Article IV, Section 1, CLAUSES A, B, E, and F.

 

ARTICLE V.  MEETINGS

Section 1. MEMBERSHIP MEETINGS – Meetings of the membership shall be for the purposes of conducting business of the Wildlife Association, providing educational opportunities and career training for Wildlife Association members, and promoting information exchange and networking among Wildlife Association members.  Meetings shall be held as follows:

CLAUSE A – REGULAR MEETINGS – Regular meetings of the Wildlife Association membership shall be held at such times and places as determined and published by the Executive Board.  There shall be no less than 20 regular meetings each school year.

CLAUSE B – ANNUAL MEETING – The regular meeting of the Wildlife Association membership in April shall be known as the Annual Meeting, and shall be for the purposes of electing and/or inducting a new Executive Board, receiving reports of officers and committees, and for any other business that may arise.

CLAUSE C – SPECIAL MEETINGS – Special meetings of the Wildlife Association membership may be called by the Executive Board at any time, provided the purpose of the call is given.  Only items listed in the call for a special meeting shall be acted upon at the special meeting.

Section 2. EXECUTIVE BOARD MEETINGS – Meetings of the Executive Board shall be for the purpose of conducting business of the Wildlife Association and shall be held at such times and places as determined and published by the Executive Board.  There shall be no less than 20 Executive Board meetings each school year.

CLAUSE A – ATTENDANCE – Members may attend Executive Board meetings, but may participate therein only when asked to do so and they may not vote at such meetings.

Section 3. PROCEDURES – The following procedures shall govern all meetings.

CLAUSE A – DUE NOTICE – Members must be notified at least ten days prior to regular, annual, and special meetings of the Wildlife Association membership.  Members of the Executive Board must be notified at least ten days prior to meetings of the Executive Board.

CLAUSE B – QUORUM – Quorum for regular, annual, and special meetings of the Wildlife Association membership shall be over fifty percent of the membership or ten members in good standing, whichever is less.  Quorum for meetings of the Executive Board shall be over fifty percent of the members of the Executive Board.

CLAUSE C – BYLAWS – The bylaws of the Wildlife Association shall be available for inspection during every meeting of the membership and Executive Board.

 

ARTICLE VI.  MANAGEMENT AND FINANCES

Section 1. EXECUTIVE BOARD – The Wildlife Association shall be governed by the Executive Board (Article IV, Section 6).

CLAUSE A – CONDUCT – The Executive Board shall conduct its affairs in conformance with the provisions of these bylaws and those of The Wildlife Association at Truman.  The Executive Board is authorized to act for the Wildlife Association membership between meetings of the Wildlife Association membership and shall report its interim actions to the members at the next membership meeting.  Any Executive Board action may be overridden by a two-thirds vote of members attending a membership meeting.

Section 2. FINANCES – Funds of the Wildlife Association shall be under the direction of the Executive Board and shall be managed by the [Treasurer OR Secretary-Treasurer].

CLAUSE A – LIABILITY – The [Treasurer OR Secretary-Treasurer] need not be bonded.

CLAUSE B – SOURCE OF FUNDS – Funds shall be derived from dues, meeting fees, sale of association-sponsored merchandise or publications, special activities, contributions, and other sources approved by the Executive Board.

CLAUSE C – MANAGEMENT OF FUNDS – Funds shall be placed in a federally-insured bank, savings and loan association, or other financial institution or instrument approved by the Executive Board.

CLAUSE D – FISCAL YEAR – The Wildlife Association operating and fiscal year shall begin January 1.

Section 3. FILES – The Student Chapter shall maintain files containing:  bylaws of The Wildlife Association; minutes of all meetings of the membership and Executive Board; financial statements and records; Wildlife Association newsletters; correspondence pertinent to Wildlife Association affairs; all committee reports; and all other material designated as pertinent by the Executive Board.

 

ARTICLE VII. COMMITTEES

Section 1. APPOINTMENTS – The President shall appoint chairs for all standing and special committees. Members of the Executive Board are encouraged to suggest the names of persons to serve as chair and members of all committees.  Committee chairs shall complete their committees with the President’s assistance.

Section 2. STANDING COMMITTEES AND THEIR DUTIES:

CLAUSE A – PUBLIC RELATIONS – This committee shall work to promote membership in the Wildlife Association and promote all events organized by the Wildlife Association to all interested students at Truman State University.

CLAUSE B – ACTIVITIES – This committee shall arrange programs for all regular meetings, including the Annual Meeting, and organize field trips, work projects, service activities, and social functions, as approved by the Executive Board.  [Alternatively, this committee may be split into a separate Program Committee and an Activities Committee.]

CLAUSE C – OUTREACH – This committee shall conduct educational programs on wildlife issues for the campus and surrounding community and seek opportunities to inform the public of the activities and positions of the Wildlife Association.

CLAUSE D – RESEARCH – This committee shall organize and conduct programs, activities, workshops, and experiences relating to wildlife research and networking, which will better prepare members of the Wildlife Association for future careers in wildlife biology.

Section 3. SPECIAL COMMITTEES – The President shall appoint any special committees that the Executive Board deems necessary to accomplish the goals and objectives of the Wildlife Association.

Section 4. ACCOUNTABILITY – All committees shall be accountable to the Executive Board and under the general supervision of the President.

Section 5. TENURE – All committees shall serve until new committees are appointed in their stead or until the duties assigned to the committee have been discharged.

Section 6. REPORTS – All committee chairs shall provide updates on committee activities to the President on a regular basis.

 

ARTICLE IX.  AMENDMENT TO BYLAWS

Section 1. PROCEDURE – These bylaws may be altered or amended by a simple majority vote of the members of the Wildlife Association voting at any regular or special meeting provided due notice (Article V, Section 3, CLAUSE A) of the proposed changes has been given.  A member who will be absent from the meeting may file an absentee ballot (Article IV, Section 2, CLAUSE B).  Amendments to these bylaws that are approved by the membership of the Student Chapter must be submitted to The Wildlife Association and do not become effective until approved by The Wildlife Association.

 

[1]Incorporated in 1948 under the laws of the District of Columbia, U.S.A.